The integrated document management (IDM) has several dimensions to cope with the variety and quantity of documents that are the hallmarks of business today. The technology has the potential for many things that simplify the capture, storage, processing and use of documents. An integrated document management has two main objectives: to improve business processes through efficient workflow. Documents in support workflows in any organization can not operate with verbal communication alone. If the documents and move quickly to come to the immediate attention of concerned people, business processes can benefit. Improves knowledge management through management systems that make the content available on all different types of information generated throughout the organization. To achieve these objectives IDM uses the capabilities of modern technology, as shown below. Data Capture MethodsOpposed writing down (or typing) data on paper to create documents, now may be: data collection online computer controlled machinesEnter transactions directly into the system through devices such as POS (point of sale) data terminalsEnter handsets field and send the centralization of records systemScan paper documents and use OCR (Optical Character Recognition) software for the direct conversion of virtual characters of text in computer-readable formatsScan ASCII or other information in paper form directly to readers barcode fieldsUse database to transfer information from paper documents, products, packaging, etc. directly to the document management and transaction processing systemsThe data collection methods is beyond the standards, such as word processing and data entry from paper documents. Working with different data types and data through FormatsIn standard ASCII text or rich, companies today must work with images, audio and video files, each of which can come in open or proprietary formats. All these types of files may contain information necessary to manage the activities of the organization. Another dimension is knowledge management. Typically, the transaction information was stored separately from administrative records may include letters, research reports and other various types of documents. An integration of this information in a content management can help managers leverage knowledge accumulated by the Agency for decision making. Modern systems of IDM adopt approaches that will allow them to work with all file types and formats in a transparent manner. Main elements of integrated ManagementIn adding data using methods best suited to capture different types of data from different locations, IDM have the following basic elements: It stores the data transactions in the databases data optimized for fast processing of transactions and stores all data in storage optimized for searching and analysis. Data warehouses in the accumulated organizational knowledge available to users. It uses techniques such as data mining that people use computer power to determine the standards can not be taken into account. It indexes all the information in a way that makes searching fast and flexible as possible. It brings the storage (or access to) all information generated at various locations.

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